Advisor Guide

Proposing an internship

Master internships, should they take place in public or private research laboratories or in companies, should be research-oriented. Every internship proposal will have to be approved by the SIF directors before being proposed to the students. SIF internships last 5 months, and are selected by the students by the end of october (students write a bibliographic study related to the topic of the internship during the first semester).

Internship subject proposals must be available for the end of September.

Supervizing the internship of a SIF student

The reminder of this page sets out information about hosting an intern from the 2nd year of the Research Master in Computer Science (SIF).

Internship timeframe

  1. Internship proposals are sent to students in September.
  2. October: presentation of internship subjects and research teams to students (time slots from September 15; please ask Isabelle Burel for Rennes).
  3. End of October to January: bibliography writing (reading of research papers related to the internship topic and writing by the student of bibliographic study).
  4. Beginning of internship: February 1. Some students from engineering schools might start later.
  5. Master's colloquium (bibliography presentation): early February.
  6. End of internship: June 30. Some students from engineering schools might finish later.
  7. Internship defense: end of June or first week of July.

The exact dates and programs of the colloquium will appear on the master's web site as soon as decided.

As an internship supervisor, you are required to:

  1. inform as soon as possible the intern of the amount of payment offered for his/her internship;
  2. make contact with your student at the end of October to start the bibliography work; provide the articles required for the bibliography and make sure the bibliographic study and the internship are carried out successfully;
  3. for foreign students, check that formalities such as the FSD (security and defense officer) application have been carried out;
  4. implement the internship agreement (December);
  5. propose an external reviewer (contacted and in agreement. “External” means at least external to your team, or even to your laboratory; the person should be a specialist in the field) for your intern's bibliography before the specified deadline;
  6. validate the bibliographic report and make sure that it is handed in by the intern before the specified deadline;
  7. as all supervisors automatically become reviewers for the bibliography of another internship subject proposed the same year, review the bibliography that you will be given for the specified deadline ;
  8. if the internship is taking place abroad, inform the colloquium director (Peggy Cellier) whether or not the intern will participate in the colloquium;
  9. attend the entire session (3 or 4 presentations + debate) of the colloquium at which your intern is giving his or her presentation (or make sure you are represented by a member of your team who has been contacted and is in agreement); although wished, the presence of supervisors whose research laboratory is far from Rennes is not mandatory ;
  10. suggest a member of your team (yourself or another member who has been contacted and is in agreement ) to take part in an entire session of the colloquium other than that at which your intern is giving his or her presentation; this rule is optional for supervisors far away from Rennes;
  11. suggest an external reviewer (who has been contacted and is in agreement; the same conditions apply as above) for your intern's final report before the specified deadline;
  12. validate the final report and make sure it is handed in by the intern before the specified deadline ;
  13. as all supervisors automatically become reviewers for the final report of another internship subject proposed the same year, review the report that you will be given for the specified deadline ;
  14. attend the entire final defense session (3 or 4 presentations + debate) at which your intern is giving his or her presentation (or make sure you are represented by a member of your team who has been contacted and is in agreement);
  15. suggest a member of your team (yourself or another member who has been contacted and is in agreement) to take part in an entire final defense session other than that at which your intern is giving his or her presentation.

The names of the suggested reviewers for the bibliography and final report should be sent to V. Gouranton (m2r_bibliographie@listes.irisa.fr); the names of the people attending the colloquium and final defense should be sent to P. Cellier (peggy.cellier@irisa.fr).

The internship agreement

All internships require an internship agreement to be drawn up between the host laboratory and the university or school where the student is registered. If the internship takes place in July and August, it is possible to sign a non-compulsory internship agreement (see Master's FAQs).

Internship evaluation

The evaluation of the work completed during the internship is primarily the responsibility of the supervisor.

The internship is graded using a scale of 7 evaluation levels, based on the university grading system. These are defined as follows:

  • Excellent [18-20]: this is awarded for outstanding work, and is therefore very rare. The supervisor is asked to provide a letter of justification. The letter should describe the elements justifying this grade. On the day of the defense, the defense panel examines the reviews of the report made by external reviewers and awards a grade in line with the presentation and the internship report.
  • Very good [16-18[: this corresponds to internship work of very high quality, well above what was expected.
  • Good [14-16[: this is the standard grade, corresponding to good quality internship work which fully met with expectations.
  • Quite good [12-14[: this corresponds to internship work of entirely acceptable quality but containing some weaknesses.
  • Fair [10-12[: this corresponds to internship work of lower quality, containing weaknesses.
  • Inadequate [7-10[: this corresponds to inadequate internship work, unsatisfactory with regard to what was expected and containing weaknesse s;
  • Very inadequate [0-7[: this corresponds to highly inadequate work; this grade calls into question whether the qualification should be awarded and will be discussed by the panel. It must therefore be justified in writing.

The internship evaluation form used during the defense is here.

Publication of internship reports

Unless explicitly asked for by the internship supervisor, the bibliographic report and the final internship report will be put on the master's web site. The final internship reports will be made visible on the Dumas database (database of internship reports - http://dumas.ccsd.cnrs.fr/). If for any reason you do not want the report to be public, please send an e-mail to m2r_bibliographie@listes.irisa.fr.

Payment for the internship

As far as possible, payment should be offered for internships for students with no other grant. For the interns in French research laboratories, according to the current regulation, payment is mandatory and is either a simple gratification or a regular salary.